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Annual Parish Meeting

Each Parish is required to have an annual meeting for electors. This Annual Parish Meeting is distinct from the meetings of the Parish Council, though, if present, the Council Chair must preside. By law it must be held between 1st March and 1st June (inclusively). Matters raised at it should be brought, if appropriate, to Council for consideration. It is customary for there to be reports from local groups.

In 2020 due to the pandemic there was no meeting. In 2021, with lockdown continuing, there was a “slimmed-down” Annual Meeting, simply to comply with legislation. This was held on 5/5/21:
Annual Parish Meeting Draft Minutes- 5/5/21

Minutes of recent Parish Meetings:
2019 – APM approved minutes
2018 – APM approved minutes
2017 – APM approved minutes
2016 – APM approved minutes
2015 – APM approved minutes
2014 – APM approved minutes
2013 – APM approved minutes
2012 – APM approved minutes

Who to contact

With three levels of local government it can be difficult to establish where to go if you have a question. Though we are always happy to help, it can be much easier to contact the Borough and County directly if it is one of their issues. This list will be added to as time passes.

Problem

Which Council to contact

Bus Shelters Parish
Bus Stops County
Dog Bins Parish
Dogs – barking, fouling, strays Borough
Fly-tipping Borough
Flooding & Drainage Varied – Flooding leaflet

Footpaths County
Hedges – overgrown County
Highway Problems County
Parking – obstruction Police 101
Parking – on double yellows etc Borough
Play Areas – Memorial Hall & Lodge Walk Parish
Play Areas – Poppyfields Borough
Street Signs (direction posts) County
Street Signs (street names) Borough
Street Lights (Lynn Rd) County
Street Lights (elsewhere) Parish

Public Consultation & Providing Information

All councils are required to consult with members of the public, in a variety of ways. Although we obviously cannot accede to every request, we are required to consider them, and respond promptly and courteously.

We believe we exceed the requirements for consulting and informing the public.

To that end we regularly operate the following:

Open Office time – 10-12 on Monday and Thursdays
Councillor Surgeries – last Wednesday of the month, 2pm -3 or (3.30) at the Old Bank, Market Square
Annual Open Meetings, in the Spring. At these we present a summary of Council activities and projects, as well as offering the opportunity for local groups to present displays and meet the Public. The next one is likely to coincide with the Annual Parish Meeting.
Public are welcome at our Full Council and Support Group meetings.
In the event of a major project by an outside organisation we offer time before our meetings for public presentations (e.g. with the Solar Farm)
Each edition of the TORC contains a summary of Council news from the last four months.
We have a facebook page which provides information and allows comments on Council posts, as well as providing another way to contact Council.
For certain issues (e.g. currently those dealing with the Common, WWI centenary commemoration and others) we encourage members of the Public to join Councillors on Working Groups to develop plans.

In addition we have consulted on other important issues over the last few years, notably the Beach Footpath, the Silica Sand proposals by NCC and, most recently, our Neighbourhood Plan (questionnaires and public meetings). The Office is in contact with many Village Groups, and we encourage them to use Council resources to promote their activities.

Should we fail to meet the standards expected by the Public, they have the right to complain – see elsewhere for details. Employees are bound by their contracts and relevant disciplinary procedures, and councillors by the Code of Conduct.

As well as encouraging parishioners to raise issues with us, Council believes it has a duty to respond to consultation by outside bodies. Over time, we will add the correspondence we have had on matters such as boundary reviews, Wash Flood Defence funding, silica sand proposals, changes to policing and other important matters.

Agenda and Minutes

Agendas for our usual Wednesday meetings are published at the latest on the Friday before the meeting to comply with legislation & can be found below.

Minutes awaiting approval at the next meeting & approved copies of the most recent minutes are shown below. [Minutes of previous Council years to 2020-21 have been moved to an archive page under the Meetings tab.]

Full dates for meetings for 2021/2022 are now available. If listed here, they will be regarded as Ordinary meetings, rather than EGMs.
2021-22 meeting dates

The meeting due to be held on 6 October did not take place.  The next meeting will be 3 November 2021.

 

Agendas
Current and recent agendas:

Amenities Group Meeting Agenda – 26 October 2021

September 2021 August 2021 July 2021 June 2021 2021-05-05

Previous agendas are also available:
2020-21 agendas
2019-20 agendas
2018-19 agendas
2017-18 agendas
2016-17 agendas
2015-16 agendas

Minutes

6 September 2021 – EGM Draft Minutes
4 August 2021 – Draft Minutes
5 May 2021 – Minutes

Snettisham Parish Council

FOR CORONAVIRUS UPDATES, SEE THE NEWS SECTION

Snettisham is a pretty seaside village situated between Sandringham and Hunstanton. The village has an excellent community spirit, with many clubs, churches and other organisations.

When Council is full, we have 13 parish councillors who meet monthly. From time to time there are vacancies and these are advertised when they occur; elections do happen, as in 2019, but, between those, most places are filled by co-option. The Parish Council is very active, and works hard to keep the village looking wonderful with help from the many parishioners who are keen to be involved in village life.

Council operates a number of “Support Groups”, each with a lead councillor, supported by other councillors who have an interest in that subject area, and take responsibility for those aspects of council business. The Groups report back to Full Council at its meetings, proposing items for consideration. Finance is the responsibility of all councillors, under the leadership of the Responsible Finance Officer. In addition, there are Working Groups which deal with specific issues or projects. The Standing Orders under which Council operates can be found on the Meetings tab.

An important aspect of any parish council’s activities is its response to planning applications locally, and SPC does its best to respond to all of these. To ensure that your information on such applications is always up to date, it is best to use the Borough Council planning portal for this. All Council’s comments are available there.

Parishioners are welcome to attend Parish Council meetings, which are generally on the first Wednesday of the month at 7:00pm in the Memorial Hall (please check – especially for August and January). Support Groups operate on a more ad hoc basis, but are also open to the public – they take place in the Parish Office at times advertised on the notice board outside the Office.

Council recently added “Councillor Surgeries” to allow more interaction with the Public – however, as the attendance at these, by Members of the Public, was next to nil, Council has agreed for the time being to discontinue this. This is the same for our Open Days.

As well as this website, there is also a facebook page which you can link to from the right hand side (top) of this page, where current posts are displayed. There is often information from local groups, as well as the Borough, County, Police and so on.

In addition, the Parish Office is open on Mondays and Thursdays from 10a.m. to noon, and residents are welcome to visit and speak to the Clerk on any concerns. It should be stressed that there are many aspects of local life which are the responsibility of the Borough or County Councils, but we are always happy to point you in the right direction.